How to Protect Confidential Documents For Boards

It is vital that boards secure confidential documents, regardless of the size of their company or board. The information is protected so that it can’t be accessed by anyone without authorization. This can stop leaks of information that could be detrimental to the company or cause a loss of trust.

To solve these issues it is crucial to establish an overall policy. The policy should be ideally stating that directors must guard any information that they receive or acquire while on a board. The policy should clearly define confidential information, and also include a declaration that a breach of confidentiality is considered to be an infraction of the director’s fiduciary duties towards the company.

The policy should also specify how the board will respond to an incident. In general the board must consider various options such as censure from other directors to, in extreme cases removal from the board. This helps ensure that the policy is respected and enforced should the need arises.

It is vital that the secretary use an administration and distribution program to establish an effective document security system. These systems can be set up in just a few minutes and offer administrative controls and digital rights management (DRM) that help the secretary of the board in securely distribution of board documents. The system can offer the option of setting up specific access privileges to each person, such as viewing and printing restrictions as well as the date of expiry for PDFs visible watermarks www.dataroomabout.com/ideals-virtual-data-room-revie and the ability to see who has had access to the document.