Move to an Online System for Document Management

If you’re using files cabinets, a folder on your computer, or an online storage service like Google Drive, managing a large volume of documentation can be real estate working processes software challenging and inefficient. Employees spend more than 2.5 hours each day searching for information that is critical to their work and the mess of documents on paper can become overwhelming and stressful.

Fortunately, this problem is easily solved by switching to an online document management system. An electronic system can aid in eliminating manual workflows, and streamline document processing, while providing an internal channel for collaboration with remote teams.

The best document management software automate a variety of processes, including the capture of files from scanners or email attachments and routing them according to defined rules, freeing staff up to focus on other tasks. They also provide a variety of features to improve accessibility to documents and organize them, including version control which tracks edits and allows you to roll back documents to earlier versions. Other useful features include a powerful search tool that allows users to narrow their search results by document type, index value keywords, and full-text.

Top document management software solutions also provide redundancy of data to ensure that your business can still access vital information even when the server fails or a natural disaster happens. A lot of document management systems are also fully mobile which means that employees can work from their office or on the go using an internet browser or an iOS/Android app, and they offer options for integration with accounting software and enterprise resource planning (ERP) applications, and more.